- Get Organized
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Support Coordinators soon discover that a large part of their job is paper management. The sheer volume of paper that you must deal with every day can be overwhelming. Sooner or later, every support coordinator realizes that it's time to get organized. Here are some tips.
- Messy By Nature!
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Messy By Nature
I should not be writing about organization; I am messy by nature. I have to FORCE myself to be organized. (You should see my sock drawer)
People have tried for years to get me to be more organized. I ignore most of what they say because their systems don't work for me. People have tried to clean up after me, and then I get mad. I can't find anything!
Support Coordination forces me to go against my nature, and at least try to be organized. There is so much paper, I have to put it somewhere.
Things to Consider, When You Start Your "Get Organized" Adventure:
- Look at The Big Picture, and Make a Plan.
- Look Around and See What You ALREADY Do That Works.
- Everything Has a Home.
1.) The Big Picture- Files, phone numbers, district memos, forms, provider lists, handbooks, office supplies, lists, receipts, and so much more.
2.) What Works- Look around and see what's working for you. I had to ask my husband. It took him a while, but he said that the planner/calendar I carry around seemed to be working.
3.) Everything Has a Home- If you always put things away in the same place, it's easier to find them.
How I Stay Organized
Figure Out What to Do With All That Paperwork.
I have tried many systems for dealing with paperwork. My former boss told me, only touch a piece of paper once. That will never happen for me. I've finally traded in my endless stacks of papers for two neat "Accordion Files" One file for "To Do," and one file for "To File."
What About All Those District Memos?
Three Ring Binders are great for storing memos. Put most recent memos in the front of the book. Go through your book from time to time, and get rid stuff you no longer need. Even better, scan them and keep them organized on your computer.
More Uses For Three Ring Binders
Make Three Ring Binders for the following: Waiver Handbook, Current Provider Rates, provider directory, and current support plans.
Computer Programs, Just For Providers.
Need A Billing Agent?
Required Trainings
Accordion File
An Accordion File can make paperwork that you haven't had time to process, easier to find.
Keeping Your Desk Clear
If you want a clean desk, try a rolling cart. It's a great way to keep all of those papers off your desk. When the day is done, push the cart into the closet.
